EHA - Student Enrollment Information and Reports
FILE: EHA
STUDENT ENROLLMENT INFORMATION AND REPORTS
Accurate student enrollment information is critical in RSU #1 because it is used as a basis for State subsidy as reported on form ED 279, and because it is an important factor in the cost-sharing formula for the RSU's member municipalities.
Student enrollment counts are based on data entered into the Infinite Campus system at the school and district level, and reported to the Maine Department of Education in the April 1^st^ and October 1^st^ enrollment reports. For subsidy purposes, the Maine Department of Education averages the April 1^st^ and October 1^st^ reported enrollments of the calendar year just prior to the school year being calculated on the state subsidy report. (For example, the subsidy report for the 2013-2014 school year includes the average enrollment from the April 2012 and the October 2012 report.) The same enrollment numbers are used to determine cost-sharing apportionment among the RSU 1's member municipalities.
In order to ensure that RSU #1's student enrollment information is as accurate as possible, the following procedure shall be followed.
1. New and Transferring Students
A. A designated secretary in each school is responsible for obtaining all needed enrollment information for new and transferring students, and for entering this information in the Infinite Campus System. B. Residency information provided by enrolling families must be verified in writing by the appropriate town or city official.
2. Current Students
A. A designated secretary in each school is responsible for monitoring and verifying residency information for enrolled students (using emergency cards submitted annually and other means as necessary), and for ensuring that all Infinite Campus fields for students are correct.
B. When a student moves from one municipality in RSU #1 to another, residency information must be verified in writing by the appropriate town or city official.
3. Preparation of Student Reports for the Maine Department of Education
A. No later than October 1^st^ and April 1^st^, the principal and designated secretary in each school will notify the Superintendent's Administrative Assistant that they have reviewed the student enrollment data and that it is accurate to the best of their knowledge.
B. The Administrative Assistant will review the student information and work with the principals and designated secretaries to correct any errors.
C. No later than October 10^th^ and April 10^th^, the Administrative Assistant will forward lists of student names to the appropriate municipality officials for verification.
D. The town and city officials will certify the accuracy of the student names in their town or city, in writing to the Administrative Assistant no later than October 20^th^ and April 20^th^.
E. The Administrative Assistant will finalize the student reports in the form required by the Maine Department of Education and the Superintendent will certify the reports.
F. The student reports will be submitted to the Maine Department of Education, in accordance with their requirements, no later than the deadlines set by the Department (generally October 31^st^ and April 30^th^).
Adopted: November 25, 2013